Job Description
Join our dynamic team at Coastal Business Solutions and experience the perfect work-life balance with our flexible full-time schedule! We're seeking a motivated Administrative Specialist to support our growing operations in sunny Virginia Beach. Enjoy the freedom to customize your work hours while making a real impact in a collaborative, fast-paced environment.
As a key member of our administrative team, you'll be the backbone of our daily operations, ensuring seamless communication and efficient processes. We pride ourselves on fostering a supportive workplace culture where your contributions are valued and recognized.
Responsibilities
- Manage calendars, schedule appointments, and coordinate team meetings with flexible scheduling options
- Handle incoming communications including emails, calls, and client inquiries professionally
- Maintain digital and physical filing systems with strict attention to detail
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Assist with onboarding processes and new hire coordination
- Support department heads with project management and deadline tracking
- Contribute to process improvement initiatives to enhance team efficiency
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to adapt schedule with advance notice (flexible hours requirement)
- Detail-oriented with problem-solving aptitude
- Positive attitude and collaborative team player mindset